Financial Policies and Procedures for Small Water Systems NEW
“Do We Have a Policy for That?”
Your financial policies are the blueprint to building a successful, sustainable water 
utility. Are yours up to date and complete? Polishing your policies can be the 
cornerstone to providing guidance in decision making, promoting staff efficiency
and productivity, and safe guarding assets. The goal of good financial policies and 
procedures is risk management; to ensure that the utility is consistently operated 
as a financially sustainable enterprise while providing safe and reliable water, both 
in the short- and long-term, to your utility’s customers.
Decision makers have very important financial responsibilities, including establishing the policy framework governing a utility’s finances. Operators and staff 
support the board and implement financial management policies on a day-to-day 
basis and may be instrumental in recommending necessary policies. Comprehensive, well organized policies should be readily accessible and easy to reference. 
Participants will learn and understand policies and procedures regarding:
 Banking and financial instruments
 Internal Controls
 Reserve Account Funding
 Reporting Errors, Omissions and Fraud
 Code of Federal Regulations (CFR) Applicable Federal Awards (USDA, SRF, EPA)
 Adhering to 7 CFR 1780
 Adhering to 2 CFR 200
 Adhering to 2 CFR 415 – 418
 Rates and Proposition 218
 Board/Council Reports
 Financial Records Retention
Recommended for all Board and/or Council Members, Accountants, Bookkeepers 
and Managers of small water systems.
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